Objective

Students will be able to open, create, save and print Word documents

Pre-requisites

Students should have…

prior knowledge of the parts of the computer
basic computer skills and should be able to navigate the computer
developed the motor skills to type on the keyboard correctly to work on the keyboard
developed some typing skills
developed reading and writing skills
developed hand-eye coordination
focus for an extended period to complete the activities

Goal

Operational Definition

All – This gives the goal, which is the minimum that the teacher must achieve for all students in the classroom.
Some – This gives the goal that the teacher may try to achieve for some students in the classroom who can achieve the suggested goal over and above the goal stated for ‘All’.
Few – This gives the goal that the teacher may try to achieve for few students in the classroom who can achieve the suggested goal over and above the goal stated for ‘Some and ‘All’.

Materials required: 

Technology

• An Internet and audio-enabled computer, smartboard projector, and screen.
• All devices like laptops, tablets, and desktop computers have accessibility features enabled.
• Screen readers like JAWS and NVDA.
• Large keyboards, built-in screen magnifiers, hearing aids, text-to-speech and speech-to-text software.
• Voice recognition software like Siri, Windows Speech Recognition, headsets, etc.
• Student writing or typing tools.
• Ensure that MS Word is installed on the computer and is compatible with the computer’s operating system.
• The computer should have the minimum hardware requirements to run Microsoft Word, which varies depending on the version of Word.
• Ensure that the computers and software used for teaching MS Word are accessible to all students

Teacher Materials

• Whiteboard and markers or blackboard and chalk.
• Pre-teach vocabulary cards, sight words, communication cards and worksheets.
• Lesson videos.

Student Handouts

• Handout 1: Large printed visual step-by-step guides
• Handout 2: Worksheets

Print Preparation

The teacher will print, copy or laminate …

• Vocabulary cards, visual cards, sight words
• Worksheets

Preparation of Activity:

1. All the learning and teaching materials needed for this lesson plan must be ready before the lesson begins.
2. Ensure that there are enough copies for all children. Multiple copies can be made by photocopying too.
3. Please have the assistive technologies and accessibility features ready for your inclusive classroom.

Setting for the lesson transacting:

This topic must be taught in the computer lab.

Instructions to the teacher:

• Clear communication: Use clear and simple language when explaining MS Word concepts and tasks. Provide step-by-step instructions with visual aids provided.
• Assistive technology training: If applicable, provide training on assistive technologies to help students with disabilities use MS Word effectively.
• Encourage students to stop you if they have any questions.
• The teacher could choose the best instructional material provided to accommodate different learning styles and abilities. Different formats are provided, such as videos with audio and captions and printable handouts with the lesson plan.
•  The paper arrow that looks EXACTLY like the arrow on the screen can be stuck to the mouse for autistic children.
• The computer keyboard can be placed close to the screen. 
• Laptops and flat panel displays with less flicker, suitable for autistic children
• A rollerball (or tracking ball) pointing device with a separate button for clicking is suitable for autistic people with motor control problems.

1. Expected Prior Knowledge

Awareness of the extent of a student’s prior knowledge of the topic will help the teacher plan and deliver the lesson appropriately.
This could be assessed through the provided worksheet.

Students:

• Should know the vocabulary (words /meaning of the words/ spellings /pronunciation of the words as per the requirement of the lesson). This chapter uses words like ‘create,’ ‘save,’ ‘close,’ and ‘open  ‘processor’ to explain the concept.
• should understand open/close and create/save
• should be able to recall the concept of open and close. The teacher could make the children open and close their books/compass boxes, etc. The teacher could ask the children to make an imaginary ball/house/favourite toy in their books or in thin air to explain the concept of (create). The term processor is a machine that makes something. For example, a kitchen appliance chops and slices food, and a food processor (The teacher can refer to the ideas for explaining these concepts presented for lower classes by accessing them digitally).
• Should be able to recall the concept of save. The teacher could show a piggy bank and insert a few coins.

The concepts could be taught in the enrichment class for children without prior knowledge. Commonly shared documents listing the needs of a student who requires special attention should be accessible to all teachers. This could be taught to such students with the help of examples and by using a multi-disciplinary approach. (For example, the ‘create’ concept can be taught in Arts and crafts class).

Worksheet: Pre-assessment

2. Bulletin Board

The teacher could make a bulletin board to teach MS Word. Bulletin boards introduce new topics and generate student interest. The bulletin board is to be displayed in the classroom.

LTM: Printables for the Bulletin Board

3. Introduction to MS WORD

Microsoft Word is a popular Word processor.

A Word processor

• A word processor is a software.
•  It helps us to create, edit, and print documents. 
• It helps us to write and store text.
• MS Word is used to enter, edit, format, save, and print documents.
•  A computer company called Microsoft makes it.
• This is how MS Word appears.

Poster: MS Word window printable

What can we do using MS Word?
We can change the
-Writing style
-Size
-Colour of the text

The text can be
-Highlighted as bold or italics
-Underlined
-Spelling and grammar can also be checked.

Video: What is MS Word?

Video: What is MS Word ISL

4. Uses of MS Word

Video: What are we going to use MS Word for?

Video: What are we going to use MS Word for? with ISL

Poster: Uses of MS Word graphic organiser

5. Steps to start MS WORD

• Click on the start button.
• Click the All Programs option from the menu.
• Click on Microsoft Office from the submenu and click
• Click on Microsoft Word from the submenu and click.

Video: Opening MS Word 2010

Video: Opening MS Word 2010 with ISL

Video: Opening MS Word 2011

Video: Opening MS Word 2011 with ISL

LTM: Shortcuts on how to open MS Word

LTM: Steps on How to Start MS Word

Adaptations and Modifications: Open the Word document using the keyboard audio

Instructions to the teacher:

The steps to start MS Word differ for different operating systems and versions.
Activities have to be repeated till the students master them.

6. Lab Activity: How to Open MS Word using various methods

Objective:
Students will learn how to open Microsoft Word on a computer using various methods, allowing all learners to engage in the activity.

Aim: To Open MS Word Application

Materials needed:
Computers with MS Word installed
A projector or interactive whiteboard for demonstration
Large printed visual instructions or show the video
Headphones (if using audio and video instructions)
An assistant or helper if needed

Procedure:
Step 1: Introduction
Teacher’s Role:
Explain that today they will learn how to open Microsoft Word.
Use a large picture of the MS Word icon to show what they’ll be looking for on the computer screen.
Tell students that there are different ways to open MS Word, and they will try them out today.

Step 2: Demonstration
Teacher’s Role:
Project your computer screen so all students can see.

Option 1: Using the Start Menu
Click on the Start Button (show the icon).
Find and click on Microsoft Word from the list.

Option 2: Using the Search Bar
Click on the search bar at the bottom of the screen.
Type ‘Word’ and then click on the Microsoft Word icon that appears.

Option 3: Using the Desktop Icon
If available, double-click the Microsoft Word icon from the desktop.

Provide large, printed visual instructions for students to follow later.

Step 3: Guided Practice
Students’ Role:
Now, each student tries to open MS Word on their computer.
Encourage students to use any of the options demonstrated.
Peers can guide students who need additional support.
Provide auditory instructions through headphones for students who prefer listening.

Step 4: Reflection and Wrap-up
Teacher’s Role:
Ask students which method they liked best and why.
Reinforce that it’s okay to use any method that works best for them.

Adaptations and Modifications:
For students with motor challenges: Use touch screens or adaptive devices to help them interact with the computer.
For students needing extra support: Have a peer buddy assist or use a step-by-step voice guide.

Assessment:
Observe each student to see if they can successfully open Microsoft Word using one of the demonstrated methods.

7. Explore the MS Word Window

Video: Explore the MS Word Window 

Video: Explore the MS Word Window with ISL

LTM: MS Word Flashcard

Adaptations and Modifications: Audio

8. Creating a New Word Document

Video: Creating a New Word Document

9. Lab Activity: How to Create a Microsoft Word Document

Objective:
Students will learn how to create a new document in Microsoft Word by following multiple methods.

Aim: To Create a New Word document in Microsoft Word

Materials Needed:
Computers with MS Word installed
Projector or interactive whiteboard
Large printed visual instructions or show the video
Headphones (if using audio and video instructions)
An assistant or helper if needed

Procedure:
Step 1: Introduction
Teacher’s Role:
Explain that today students will learn how to create a new document in Microsoft Word.
Show a printed or projected image of a blank Word document.

Step 2: Demonstration
Teacher’s Role:
Project your computer screen for all to see.
Option 1: Using the File Menu
Open Microsoft Word.
Click on the File menu in the top left corner.
Select New from the dropdown.
Choose Blank Document.
Option 2: Using the New Document Button
After opening Word, click the large New Document icon on the start screen.
Option 3: Keyboard Shortcut (Ctrl + N)
For students who are more comfortable typing, demonstrate how pressing Ctrl + N creates a new document.
Provide large, printed visual instructions showing these steps.

Step 3: Guided Practice
Student’s Role:
Each student tries to open Microsoft Word and create a new document on their computer.
Encourage them to use any of the methods they prefer (clicking, searching, or using a keyboard shortcut).
Peers should support students who need additional help.
Offer auditory instructions through headphones for those who prefer listening.

Step 4: Hands-on Practice
Students’ Role:
Once the new document is created, students can type their names or write simple sentences.
Peer support or teacher assistance can be provided for students needing extra help.

Step 5: Reflection and Wrap-up
Teacher’s Role:
Ask students to share how they created their document.
Emphasise that different students might have used different methods, and that’s okay!

Adaptations and Extensions:
For students with motor challenges: Provide touch screens or adaptive keyboards.
For students who need extra support: Provide extra one-on-one guidance or a pre-recorded step-by-step audio guide.
Extension: For students ready to advance, introduce how to type simple sentences or paragraphs. 

Assessment:
Observe students as they create their new Word document, noting whether they successfully complete the task using their preferred method.

10. Saving your document in MS Word

The steps to save a file are:
1. Click the Microsoft Office button. A drop-down button will appear
2. Click Save to save the file.
or
3. Click on the save button on the Quick Access Toolbar.
4. The Save As dialog is displayed.
5. Select the location where you want to save the file.
6. Type the document name in the File name box.
7. Click Save.
8. The name appears on the title bar.

Video: Saving the Word document

11. Printing a document

Video: Printing a Word document

12. Lab Activity: How to Create, Save, and Print a Microsoft Word Document

Objective:
Students will create a document in Microsoft Word, save it, and print it, with different methods.

Aim: To Create, save and print a Microsoft Word Document.

Materials Needed:
Computers with MS Word installed
Projector or interactive whiteboard
Large printed visual instructions or show the video
Headphones (if using audio and video instructions)
A printer connected to the computers
Peers if needed
Pre-printed templates with icons (for ‘Create,’ ‘Save,’ and ‘Print’ buttons)

Procedure:
Step 1: Introduction
Teacher’s Role:
Explain that today will learn how to save and print a Word document.
Show pictures of a blank Word document, the save icon, and the print icon to familiarise them with what they’ll be doing.
Step 2: Creating a New Document 
Teacher’s Role:
Project your computer screen and demonstrate the different ways to create a new document:
Option 1: File Menu
Open Word, go to the File menu, and click New, then select Blank Document.
Option 2: Start Screen
Click the New Document button when Word opens.
Option 3: Keyboard Shortcut (Ctrl + N)
Show students how to press Ctrl + N on the keyboard to create a new document.
Provide large, printed step-by-step visual instructions with images for students to follow later.

Step 3: Hands-on Practice: Creating the Document 
Students’ Role:
Each student creates a new document on their computer.
Encourage students to type their names, write a short sentence, etc.
Peers to help students who need extra support, and headphones with auditory instructions are available for those who prefer listening.

Step 4: Saving the Document
Teacher’s Role:
Demonstrate the different ways to save a document:
Option 1: Save Button
Click the Save icon (a picture of a disk) at the top of the screen.
Option 2: File Menu
Click File, then select Save As to choose a location and name for the document.
Option 3: Shortcut (Ctrl + S)
Show how pressing Ctrl + S on the keyboard quickly saves the document.
Guide students on how to name the document and save it in a specific folder (e.g., “My First Document” on the desktop).
Step 5: Hands-on Practice: Saving the Document
Students’ Role:
Each student saves their document using their preferred method.
Peers to help those who need extra support, and a voice guide on saving is available via headphones.

Step 6: Printing the Document 
Teacher’s Role:
Show students how to print their documents:
Option 1: Print Button
Click on the Print icon on the toolbar.
Option 2: File Menu
Click File, then select Print.
Option 3: Shortcut (Ctrl + P)
Show how pressing Ctrl + P brings up the print menu.
Demonstrate how to select the printer and press the Print button to send the document to the printer.
Explain that they will collect their printed document from the printer once it is ready.
Step 7: Hands-on Practice: Printing the Document

Student’s Role:
Each student prints their saved document.
Guide them to the printer to collect their paper.
Peers to assist with printing if needed.
Step 8: Reflection and Wrap-up
Teacher’s Role:
Ask students to hold up their printed documents and share how they felt about creating, saving, and printing their work.
Emphasise that different students may have used different methods, and that’s okay.

Adaptations and Modifications
For students with motor challenges: Use touch screens or assistive devices.
For students needing extra support: Offer one-on-one guidance or pre-recorded audio instructions for creating, saving, and printing.
Extension Activity: Students can add a picture to their document and print it in colour.

Assessment:
Observe students as they create, save, and print their documents, ensuring they complete each task using their preferred methods.

Word Wall: Open MS Word

Word Wall: Components of MS Word Window

13. Assistive Technologies

Teacher Resource Document

Source and Attribution of images: All images used in the above Assets and Aids are originally created.

This digital material has been developed by the Sri Sathya Sai Vidya Vahini Inclusive Education Project, a unit of Sri Sathya Sai Central Trust, Prasanthi Nilayam, as a collaborative offering in the service of our nation.