Objective

• Understand basic formatting options in PowerPoint
• Be able to demonstrate a fully formatted slide

Pre-requisites

Previous knowledge of What a PowerPoint presentation is.

Goal

Operational Definition

All – This gives the goal, which is the minimum that the teacher must achieve for all students in the classroom.
Some – This gives the goal that the teacher may try to achieve for some students in the classroom who can achieve the suggested goal over and above the goal stated for ‘All’.
Few – This gives the goal that the teacher may try to achieve for few students in the classroom who can achieve the suggested goal over and above the goal stated for ‘Some and ‘All’.

Materials required: 

Technology

• An audio-enabled computer with an internet connection, smartboard projector, and screen.
• All devices like laptops, tablets and desktop computers with accessibility features enabled.
• Screen readers like JAWS and NVDA.
• Large keyboards, built-in screen magnifiers, hearing aids, text-to-speech and speech-to-text software.
• Voice recognition software like Siri, Windows Speech Recognition, headsets, etc.
• Writing or typing tools for students.
• Computers with PowerPoint installed.

Teacher Materials

• Lesson videos
• Vocabulary cards
• Well-formatted and poorly formatted slide
• Visual guides or handouts on formatting options (e.g., themes, font choices)

Student Handouts

• Handout 1: Worksheets
•  Formatting tool handout

Print Preparation

The teacher will print, copy or laminate (wherever applicable):

• Worksheets
• Handouts
• Vocabulary cards

Preparation of Activity:

1. All the learning and teaching materials needed for this lesson plan must be ready before the lesson begins.
2. Ensure that there are enough copies for all children. Multiple copies can be made by photocopying too.
3. Please have the assistive technologies and accessibility features ready for your inclusive classroom.

Setting for the lesson transacting:

This topic must be taught in the computer lab.

1. Activate Prior Knowledge

The teacher should begin the lesson with a discussion.
“Have you ever seen a PowerPoint presentation? Have you used PowerPoint before? If so, what did you create?”
Next, show two example slides: one that is well-formatted and one that is cluttered. 
Ask the students, “Which slide would you prefer to look at, and why?”
Facilitate a discussion on the importance of formatting in presentations.
Possible answers: making information clear, keeping the audience engaged, etc.

LTM: Pre-teach vocabulary

LTM: Formatting tool handout

2. Demonstration

The teacher should show the students a blank PowerPoint slide and teach them how to apply the following features. 
Themes and Backgrounds: Show how to change slide themes, select background colours, and add images.
Text and Fonts: Demonstrate how to change the font type, size, and colour.
Text Alignment and Layouts: Show how to align text (left, right, centre) and apply different slide layouts.

Video: Demonstration

Try me

3. Practical Exercise

Aim: To create a PowerPoint presentation.
Materials required: Computers/Laptops/with MS PowerPoint installed/ Accessibility features. Assistive technology and Adaptive devices 
Setting for the activity: Computer lab
Procedure:

• The teacher has to guide the students in creating their slides.
• Let the students choose a topic or the teacher can ask the students to choose a topic such as ‘My favourite food/Place/Flower’ or ‘My School’.
• The students have to format their slides by:
  Choosing a background colour or image.
  Selecting and customising a font.
  Adjusting text alignment and adding a slide layout of their choice.
• Move around the room to help students as needed, offering one-on-one guidance on using formatting tools.

4. Home Activity

The teacher can give the students a home assignment to create a PowerPoint presentation.

The students should be allowed to independently create a formatted slide on a topic of their choice.

Students should be allowed to experiment with different themes, layouts, fonts, colours and alignment to make their presentation appealing.

5. Assistive Technologies

Video: Assistive Technologies

Teacher Resource Document

Source and Attribution of images: All images used in the above Assets and Aids are originally created.

This digital material has been developed by the Sri Sathya Sai Vidya Vahini Inclusive Education Project, a unit of Sri Sathya Sai Central Trust, Prasanthi Nilayam, as a collaborative offering in the service of our nation.